Are you planning to import or export goods in Singapore? Navigating the required documentation is crucial for a seamless process. Let’s delve into the essential documents and procedures to ensure your trading activities comply with Singapore’s regulations.

 

Key Takeaways:

 

  • Customs Account Activation – Register your business with ACRA and activate a Customs Account with Singapore Customs before trading.
  • Import/Export Permits – Required for most goods, applied via TradeNet, with controlled goods needing additional licences.
  • GST & Duties – Imports are subject to GST and possible excise duties; exports can be zero-rated with proper documentation.
  • Supporting Documents – Invoices, packing lists, bills of lading, and permits are crucial for customs clearance.
  • Compliance & Deadlines – Exporters must obtain documents within 60 days to qualify for zero-rated GST.

 

What Documents Are Needed for Importing into Singapore?

 

Before importing goods into Singapore, it’s essential to understand the necessary documentation to ensure compliance and smooth customs clearance.

 

1. Customs Account Activation

 

First and foremost, your business must be registered with the Accounting and Corporate Regulatory Authority (ACRA) to obtain a Unique Entity Number (UEN). With this UEN, you can activate a Customs Account with Singapore Customs, a mandatory step for all importers. This activation is typically completed within 48 hours and remains valid as long as your business is registered.

 

2. Import Permits

 

An import permit is required for bringing goods into Singapore. This permit must be applied for via TradeNet, Singapore’s electronic trade documentation system.

 

3. Controlled Goods Licences

 

If you’re importing controlled goods, such as high-technology items or strategic goods, additional licences from relevant authorities are necessary. For instance, importing high-technology goods requires an Import Certificate and Delivery Verification (ICDV) from Singapore Customs.

 

4. Goods and Services Tax (GST) and Duties

 

Imported goods are subject to a Goods and Services Tax (GST). Additionally, excise duties apply to specific goods like intoxicating liquors, tobacco products, motor vehicles, and petroleum products. GST is calculated based on the Cost, Insurance, and Freight (CIF) value of the goods plus all duties payable.

 

5. Supporting Documents for Cargo Clearance

 

For cargo entering Singapore, customs permits and supporting documents such as invoices or airway bills must be presented to customs officers for verification. While containerised cargo entering by sea doesn’t require printed supporting documents at checkpoints, it’s prudent to have them readily available.

 

What Documents Are Needed for Exporting from Singapore?

 

Understanding the documentation required for exporting goods from Singapore is vital to ensure compliance and facilitate smooth transactions.

 

1. Export Permits

 

An export permit from Singapore Customs is mandatory when:

 

  • Temporarily exporting goods intended for re-importation.
  • Re-exporting goods under the Temporary Import Scheme.
  • Exporting locally manufactured or GST-paid goods.
  • Exporting non-dutiable goods from a zero-GST warehouse or under the Major Exporter Scheme.
  • Exporting dutiable goods from a licensed warehouse.
  • Exporting goods from Free Trade Zones (FTZs).

 

2. Supporting Export Documents

 

To zero-rate (charge GST at 0%) your supply of goods for export, maintain the following documents:

 

Transaction Documents:

 

  • Purchase order from your customer.
  • Sales invoice to your customer.
  • Delivery note or packing list endorsed by the freight forwarder or handling agent, including their name, address, GST registration number (if applicable), date of collection, and a statement indicating the goods are for export.
  • Insurance documents (if applicable).
  • Evidence of payment received from your customer.
  • Written instructions from your customer regarding delivery to their appointed freight forwarder or handling agent (for indirect exports).

 

Transport Documents:

 

  • Bill of lading, cargo manifest, mate’s receipt (for sea exports), or air waybill (for air exports).
  • Subsidiary export certificate or note of shipment issued by the freight forwarder or handling agent.
  • Export permit or subsidiary export certificate/note of shipment for land exports.

 

3. Compliance with the 60-Day Rule

 

Goods must be exported, and the necessary export documents obtained within 60 days from the time of supply to qualify for zero-rating. Failure to comply requires standard-rating the supply and accounting for GST at the prevailing rate.

 

4. Hand-Carried Exports Scheme (HCES)

 

For goods hand-carried out of Singapore via Changi International Airport, it’s compulsory for GST-registered businesses to apply the Hand-Carried Exports Scheme (HCES) to zero-rate the supply.

 

Ensuring Compliance and Efficiency in Your Trade Operations

 

Navigating Singapore’s import and export procedures requires meticulous attention to documentation and regulatory compliance. Engaging with experienced professionals can streamline this process, ensuring that all necessary permits and licences are obtained promptly.

 

Partner with Whitebox for Seamless Import and Export Solutions

 

At Whitebox, we specialise in guiding businesses through Singapore’s intricate import and export landscape. Our expertise ensures that your operations comply with all regulations, allowing you to focus on your core business activities. 

 

Contact us today to learn how we can support your trading endeavours and drive your business forward.